A useful order quantity includes delegates, organisers and a deliberate contingency.
Use the confirmed registration figure first. Add speakers and staff who need packs, then choose a spare allowance rather than guessing. Our planner calculates the quantity you enter; it does not predict attendance.
Compare the practical details
If registrations are still open, ask whether stock can be reserved or an additional run can be arranged. A repeat order may differ in colour availability or lead time, so confirm the practical limits before splitting the order.
Prepare the enquiry
Agree how packs will be assembled and labelled. A clear packing list, recipient groups and delivery contact help make distribution easier on event day.
Plan a delegate bag around the contents of your event pack. A bag that fits the programme, stationery and handouts is more useful than one selected only for its front print.
Prepare event-bag artwork around the actual bag panels, seams and colour. A clear front design and accurate production brief help avoid changes late in event planning.
